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As a construction equipment dealer in Kansas City, we help our clients buy, maintain, and repair their heavy equipment every day. Because of that, we know that even the best equipment can suffer damage on the job site. If your heavy equipment gets damaged on the job––or on the way to a job, follow these tips to minimize downtime.


Assess the Damage

Carefully evaluate the extent of the damage. Record details and take photographs for documentation. This initial assessment is critical for insurance claims and future reference.


Don’t Operate Damaged Equipment

Operating heavy construction equipment that’s damaged can exacerbate issues, risking safety and leading to higher repair costs.


Contact Your Construction Equipment Dealer in Kansas City

Immediately notify your dealer’s service department about the damage. They can provide initial advice on the next steps and start preparations for repairs.


Check for Secondary Damage

Look beyond the obvious damage. Secondary issues might not be immediately visible but could cause significant problems.


Clean Your Equipment Before Proceeding with Repairs

Removing mud, dirt, and debris from your equipment can prevent further damage during the repair process and allow for a more thorough inspection.


Secure the Equipment – Construction Equipment Dealer in Kansas City

If the equipment is in a hazardous location, move it to a safe area. If it can’t be moved, ensure it’s secured and marked to prevent accidents.


Construction Equipment Dealer in Kansas City

Gather All Necessary Documentation

Compile the equipment’s operation manuals, warranty information, and service records. This documentation will be invaluable during the repair process.


Discuss the Situation with Your Insurance Provider

Contact your insurance provider to report the incident. They will guide you through the claims process and what information they require.


Obtain Multiple Repair Estimates

Get estimates from different repair service providers, including your dealership. Comparing estimates can give you a better understanding of the repair costs involved.


Consider the Equipment’s Age and Condition

Evaluate whether repairing the damaged equipment is cost-effective, considering its age, condition, and replacement cost.


Communicate with Your Team

Keep your team informed about the situation, especially if the damaged equipment affects ongoing projects. Discuss potential impacts and adjustments needed.


Initiate the Repair Process – Construction Equipment Dealer in Kansas City

Once you’ve selected a repair service provider, initiate the repair process. Ensure you have a clear understanding of the timeline and costs involved.


Track the Repair Progress

Stay in touch with the service provider to monitor the progress of the repairs. Ask for updates and expected completion dates to plan your projects accordingly.


Construction Equipment Dealer in Kansas City

Prepare for Equipment Downtime

Plan for the unavailability of your equipment. Consider renting substitute machinery if the downtime affects critical operations.


Evaluate Repair Quality – Construction Equipment Dealer in Kansas City

Once repairs are completed, carefully inspect the equipment to ensure the work meets your expectations and standards.


Test the Equipment

Test the repaired equipment under controlled conditions to confirm it operates correctly and safely before returning it to full service.


Review the Incident

Analyze the cause of the damage. Discuss with your team how such incidents can be prevented in the future through training or operational changes.


Update Your Inventory Records

Record the repairs in your equipment inventory records, including details of the damage, repair process, costs, and any parts replaced.


Consider Extended Warranties or Service Contracts

Depending on the cost and scope of repairs, it may be worth considering purchasing extended warranties or service contracts for additional protection.


Plan for Future Maintenance – Construction Equipment Dealer in Kansas City

Consult with your service provider to understand if the repairs require changes to your equipment’s maintenance schedule.


Construction Equipment Dealer in Kansas City

Establish a Regular Inspection Routine

Set up a schedule for regular equipment inspections to identify and address potential issues before they lead to significant damage. This proactive approach can save time and money in the long run.


Ask Your SANY Dealer in KC About Operator Training Opportunities

Ensure all operators are fully trained not only in the use of the equipment but also in recognizing signs of wear or damage. Well-informed operators play a crucial role in preventing equipment failures.


Utilize Technology for Monitoring

Implement technology such as telematics to monitor equipment health in real time. These systems can alert you to issues that may not be visible to the naked eye.


Maintain a Relationship with Your Dealer

A strong relationship with your equipment dealer can provide faster service and support when issues arise. They can also offer valuable advice on maintaining your equipment.


Keep a Repair Kit on Hand – Construction Equipment Dealer in Kansas City

For minor repairs and maintenance, have a repair kit readily available. This kit should include essential tools and parts specific to your equipment, enabling quick fixes to common problems.


Budget for Repairs and Maintenance

Allocate a portion of your budget specifically for equipment repairs and maintenance. Being financially prepared reduces the stress of unexpected repair costs.


Implement Safety Protocols

Establish and enforce strict safety protocols to protect your equipment and operators from damage and accidents. These protocols should cover operating procedures, emergency responses, and safe work environments.


Review and Adapt Your Insurance Coverage

Regularly review your insurance coverage to ensure it matches your current needs. As your fleet grows or changes, your insurance should adapt to cover new risks.


Create a Downtime Contingency Plan – Construction Equipment Dealer in Kansas City

Develop a plan for how your operations will continue during equipment downtime. This might include renting equipment or adjusting project timelines.


Leverage Equipment Downtime

Use equipment downtime not just as a period for repair but also for additional operator training or to perform other maintenance tasks. This approach helps to minimize the overall impact of equipment unavailability.


Construction Equipment Dealer in Kansas City


State Tractor Equipment Company – SANY Motor Graders in Kansas City

At State Tractor Equipment, we are a SANY dealer in Kansas City and Springfield. We sell new and used machinery from SANY and GEHL. Contact us if you are in the market for SANY mini excavators in Kansas City, articulated loaders, motor graders, single drum rollers, skid loaders, telehandlers, track loaders, wheel loaders, or other heavy equipment.

If you are still deciding whether to buy, your SANY dealer in Kansas City also offers short and long-term rentals of excavators, single drum rollers, motor graders, telehandlers, wheel loaders, and mini excavators.

Visit us at STE if you need SANY excavators in Kansas City or want to see our equipment inventory in person. You can test drive a machine, meet our team, and discuss rental and purchase options. We are here to help you find the equipment you need at a price you can afford.

State Tractor and Equipment Company Inc.

5831 State Ave

Kansas City, KS 66102